Is your resume ready to land you an Administrative assistant role? You might be surprised. Admins are highly skilled professionals. If your resume (or your interview skills) don’t present your work experience and strengths in the right way, it could affect your chances of getting that admin role. But you are the best judge of what roles you are qualified for. With these tips, you’ll be able to make sure your interviewer feels the same way.
1. Focus on Your Software Experience
Hiring managers are constantly looking for administrative candidates who are ready to hit the ground running when they start a new job. This often involves being familiar with common office software programs used regularly to complete administrative tasks. Be prepared to describe, in detail, what programs (and what versions of those programs) you are familiar with.
Familiarity with standard software programs such as Microsoft Word and Excel are often required. Help yourself stand out from the crowd by describing your experience with additional applications such as Adobe Acrobat, InDesign, or Sharepoint. If a particular software program is mentioned in the job description that you don’t have a strong background in, drive home your ability to learn new programs quickly and efficiently. Don’t be afraid to use examples of when you have done so in the past.
2. Provide Real-World Examples
One of the most powerful tools at your disposal in an interview setting is the ability to show, not tell, your experiences. When it comes to proving your skills in various software programs, such as Excel, for example, consider bringing samples of your past work. If you don’t have any recent samples available, then come prepared to tell a story of your experience. This type of experience can include how you have created various spreadsheets from scratch, exported data from different formats, created tables and graphs, and briefly describe the situation or project that required you to perform these tasks to solidify your experience in the mind of your interviewer.
3. Highlight Common Administrative Duties
Admin assistant positions are often focused around the need to provide the support and organization high-level employees require to keep up with the business of doing business. Expense reports and travel coordination are two examples of everyday administrative duties that managers need their admin team to assist them with. Coming to an interview prepared with samples of your effectiveness with such tasks will help flesh out the bullet points shared on your resume and drive home how qualified you are for the job you are interviewing for. Again, it is most helpful to describe and explain your processes to our interviewee such that they get a good understanding of how you approach your daily tasks as an administrative professional.
4. Do Your Homework
As is the case for almost every job you apply for, you need to do your research about the company and the position you are looking to fill to make sure you are positioning yourself for success right from the beginning. Every company does administration a little differently. The more you know about the needs of the job of the people of the team, the better off you will be in explaining how your unique background and experiences have prepared you to help that team achieve their goals.
Work with Williams Industrial
Williams can help you land an administrative assistant job you’re looking for. Contact our team today!